Change of Tenancy (COT) 

First, we wish to congratulate you on moving into your new business address. 

 

Your landlord or letting agent will have provided you with a lease or a tenancy agreement, and nothing much else.

We can assist you at this stage to help your business.

 

New Businesses: We recommend you read carefully through your new lease/tenancy agreement; and locate the clause about utilities and who is liable for these costs. Once you have found this information, please get back in touch. 

 

Experienced Businesses: A Supplier will require proof that you are a legitimate business due to FCA rules. For verification, they will require 'moving in' documents (shown below), a copy/photo of your latest meter reading, and the date you moved in. If you have details of the former tenant 'moving out,' this would help our administration. 

 

Disclaimer: If you cannot your electricity or gas meter, immediately contact your landlord or letting agent. In instances where this has been removed, please get in touch via hello@nsg.org.uk, or call us on telephone number: 07383 990742.

 

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As a responsible company, we recommend you fully complete and return the Change of Tenancy (COT) form, and it is signed by an authorized person. If you only need assistance with the COT form process, we will charge a

pre-administration fee (POA) for this administration.

 

Disclaimer:  Please be aware a supplier can reject your application if you do not provide supplementary documentation

I WISH A CHANGE OF TENANCY 

WHAT HAPPENS NOW?

We need the following information to proceed: 

  • Details of your preferred supplier(s)

  • Details of your preferred term (or length) of contract

  • Details of how you wish to make payment (i.e. payment on receipt, direct debit mandate, etc.,)

  • Details of any quotations you have received from a supplier or third-party consultant

 

From our experience, we often suggest a one-year fixed term, unless you are experienced in contract negotiations, or, happy to align your tenancy or lease term with your energy and other utility contracts.

WHAT HAPPENS NOW?

We will look to provide a quotation within a few hours (for simple case), up to 2-3 days (more complex cases). Once we have collated prices you will receive: a text message, digital media, or by email. It can take energy and other suppliers up to 14 days to process and validate the Change of Tenancy request. 

IS IT REALLY NECESSARY TO COMPLETE THIS PROCESS? 

WHAT OTHER DOCUMENTS WILL I NEED TO SIGN?

MOVING IN

  • Land Registry (TR1) form 

  • Copy of the New Lease/Tenancy Agreement

  • Copy of the Mortgage Completion letter (& Estate Agent letter)

  • Copy of the Business Rates for the property

  • Copy of Public Liability Insurance 

  • Proof of Identity (Passport, Driving Licence

MOVING OUT

  • Land Registry (TR1) form 

  • Copy of the Old Lease/Tenancy Agreement

  • Deed of Surrender

  • Recent letter from Solicitor 

  • Forwarding Address

WHAT OTHER DOCUMENTS WILL I NEED TO SIGN?

We will provide your business contracts and a Letter of Authority by email; you can either sign for these documents in wet ink or digital signature (via DocuSign®).

 

Disclaimer: *Any quotations are valid for up to a few working hours. Once this time has elapsed, we cannot guarantee the same quoted prices and will not be held responsible for any price rises, as we work with a live wholesale market.